Step by step

1. Open Make a flyer from the Events group in the left nav

   In the left-hand navigation, find the Events group and click Make a flyer. This takes you to the flyer tool and is available to every organisation regardless of type.

2. Wait for the screen to finish loading

   The system fetches your upcoming events, your current credit balance, and any artwork already waiting for your review. All three load together, so give the page a moment to settle before you act.

3. Check your credit balance and the cost before you start

   The form shows your current credit total and calculates exactly how many credits this run will use based on the formats and alternatives you choose. If your plan does not include artwork, a notice appears in place of the form. If you have no future events, the screen prompts you to add one before continuing. The submit button stays disabled until you have enough credits.

4. Choose the event, style, number of alternatives, formats, and picture direction

   Select the event and the house style you want (Traditional, Formal, Contemporary, or Festive). Pick how many alternatives you'd like (one to four) and which formats to produce — flyer, square, portrait, and banner are all ticked by default. The picture direction field is pre-filled from your organisation's style guide; changing the house style rewrites it, and you can edit the text freely before submitting.

5. Press Make it to validate credits and queue the job

   Clicking Make it sends your choices to the server, which re-checks your plan and credit balance before doing anything else. If all is well, the artwork job is queued and you'll see a confirmation that the work is in hand and how many credits will be taken. Credits are not deducted at this point — that happens when the job runs.

6. Wait for the artwork job to run — it completes within a minute

   The job reads your request, spends the credits, builds a prompt from your event details and style direction, and generates artwork for every combination of format and alternative you asked for. It then overlays the event name, date, place, and dress code on each image. If anything goes wrong during generation, the credits are automatically refunded.

7. Watch for the artwork-ready notification

   Once the job finishes successfully, a notification is placed in your notifications so you know the artwork is waiting without having to keep checking the screen yourself.

8. Return to Make a flyer to review the waiting artwork

   When you come back to the flyer tool — or if the page refreshes — the review section appears below the form. Each waiting run shows the event name, the style used, and the date it was made, followed by every alternative with its format label and a Keep this one button.

9. Keep the piece you want — it is attached to the event

   Pressing Keep this one on an alternative approves that image, updates its visibility to match the event's own setting, and adds it to the event's promotional assets. The run is marked approved with a record of who approved it and when. You'll see a confirmation that the image is kept and attached.

10. Or turn the run down if none of the options suit

    If none of the alternatives work, press None of these. You can type an optional reason before submitting. The run is marked rejected, the images stay in the media library as private, and the credits are not refunded.

What happens next

A kept image is saved in your media library with the same visibility as the event it belongs to — public events produce public artwork, members-only events produce members-only artwork. The image is listed under the event's promotional assets field, so it's ready to pull into an email campaign or display on your website straight away.

A turned-down run stays in the library as a private, administrative file. The credits spent on a rejected run are not returned, so it's worth taking a moment over the style and direction fields before pressing Make it.

Good to know

The cost is calculated as the number of formats multiplied by the number of alternatives, so asking for four formats and four alternatives costs sixteen credits. You can reduce the number of formats or alternatives to lower the cost before you submit.

Credits are spent inside the job itself, not when you press Make it. If the job fails for any reason the credits are refunded automatically, so you will not be charged for a run that did not complete.