Every club runs on a handful of volunteers who have absorbed, between them, an implausible quantity of work. The membership list lives in a spreadsheet on the secretary's laptop. Subscription records live in the treasurer's inbox. The website was last updated by someone who moved on two years ago. Minutes from last year's AGM are in a folder nobody can find. The work is not hard in any single piece — it is the sheer accumulation of it, spread across too many places and too few people, that grinds a committee down.

Daviah is organisation-management software built for clubs. When you sign up, your office uses your own words — Members, Subscriptions, Memberships offered, Joining requests, Committee, President, Secretary, Treasurer — and your website is ready to edit from the moment the account is created. Everything your club does — records, payments, minutes, messages, documents and the public site — sits in one place, readable by whoever needs it, without giving everyone access to everything.

Tools that do not cost the earth or trap you inside them

The software a club adopts to solve these problems can become a problem in its own right. Costs that seemed reasonable at the start creep upward. Features the club actually needs turn out to sit behind a higher tier. And when the committee eventually decides to move on, they discover that everything they built — the member list, the payment history, the documents — is effectively held hostage.

Signing up for Daviah is free and asks for no card, no phone number and no domain name — just a name, an email address and a password. On the free plan you can build and save your whole site and view it through a private link; it is not published until you choose a paid plan, and nothing expires. Both paid plans run month to month with no contract, and paying yearly costs less. If your club ever stops paying, your records stay readable and your CSV exports still work — members, dues, payments and officers — so you can take your data with you.

Member records and Joining requests, in one place

When member information is split between personal devices, old emails and a spreadsheet nobody is quite sure is current, the committee cannot answer a simple question without phoning three people. Daviah keeps each Member's record in one place — with a dated history of every change — and every officer with the right access sees the same record at the same time.

You can bring your existing list in from a CSV spreadsheet: columns are matched automatically, and duplicates and problems are shown before anything is saved. Your club's records are walled off from every other organisation's, and that separation is checked by automated tests. Changes to records are written to an append-only audit trail, so you always know what changed and who changed it.

When you are ready to take new Members, you can switch on a joining page on your website listing the Memberships your club offers. A visitor can request to join, request a trial session, or pay for a listed option by card when Stripe is connected — all without an email going back and forth.

Subscriptions raised and tracked without chasing by hand

Collecting what Members owe, tracking who has paid and reconciling the totals against what was raised consumes more of a treasurer's time than almost anything else — and it still leaves money uncollected at the end of the year.

The treasurer raises the year's Subscriptions for everyone in a single step, and each Member immediately sees what they owe. Members can pay by card from the portal — a payment is recorded only once Stripe confirms the money moved — and cash and cheque payments can be entered by hand, each with a receipt number that runs in sequence per year. Waiving, voiding and correcting charges is the treasurer's decision and is recorded with a reason in the audit trail. When it is time to follow up, the office can send a message to every Member with an outstanding balance. Reports on dues and payments are counted live from the records, and you can export them to CSV at any time.

Card payments go straight to your club's own Stripe account. Daviah takes no cut of the money.

Meetings, minutes and attendance in one place

When minutes are stored in an email thread and attendance is a paper sheet that lives in a folder in the secretary's car, institutional memory is one resignation away from disappearing entirely. Daviah keeps a minute book that moves from draft to submitted to approved, and approved minutes can be amended with a recorded reason. Officer terms are stored year by year, so the club can always see who held each role in past years — the President, Secretary, Treasurer and every Committee Member.

Attendance can be taken from the office at any meeting. For events with a room or a capacity limit, you can set up a check-in tablet at the door: people find their own name and sign themselves in, and an officer can switch it off at any time. Committees can be recorded and written to as a group, so the message about next month's working party goes to exactly the right people.

A website that stays current without a technical volunteer

A club website that depends on one technically minded volunteer is a website that will eventually fall out of date. When that person steps back — and they always do — wrong details stay up for months and the committee fields questions the site should already answer.

When you sign up to Daviah, your website is created from a design immediately, with a front page and pages for your sections ready to edit. Pages are built from a library of 42 ready-made sections that your own people add, reorder and edit without writing any code. You can give someone a Website Editor role that lets them update the site without access to the money or the Member records. Unpublished pages can be previewed through a private link before they go live.

Your site shows your events, news and photo albums drawn from what is entered in the office. The officers page pulls from your officer records automatically, so it reflects the current Committee without anyone updating it by hand. On Website and Members, your own domain is connected for you — the Daviah team registers it and you add one DNS record; the security certificate is issued automatically.

The member portal: what your Members see on your own site

Members sign in to a private portal on your club's own site — not a third-party platform — where they can update their own details, see their record, pay what they owe, reply to events, and open members-only documents and photographs. Documents are private by default and can be shared with officers, with Members, or on the public site. Photo albums can be public, members-only, officers-only or private, and private files are protected by access checks rather than hidden links.

Every design includes a newsletter sign-up box in the footer, and on a paid plan you can write to everyone who has subscribed. Every newsletter carries a one-click unsubscribe link that needs no sign-in and never expires.

Messages, events and a little help with the writing

The office can send a message to all Members, to officers, to a Committee, to an event's attendees, to Members with unpaid Subscriptions, or to any group you choose. Messages can be written now and scheduled to send later, and are guaranteed never to be sent twice.

Events can carry a capacity, an RSVP deadline, guests and a waiting list, and can be public, members-only, officers-only or for selected people. Visitors can reply to a public event from the website without signing in. When you need to put together a flyer or a social image for an upcoming event, the office can generate artwork — a printable flyer, square and portrait social images and an email banner — for you to review and approve before anything is published. Website and Members includes 40 pieces of generated artwork a month.

Questions

Do I need a card or a domain to sign up?

No. Signing up is free and asks only for a name, an email address and a password. You can build and save your whole site on the free plan, view it through a private link, and decide whether to publish it later. Nothing expires.

What happens to our records if we stop paying?

Your records stay readable. Your CSV exports — members, dues, payments and officers — continue to work. Your site and office come back as soon as you pay again. If a subscription payment fails, nothing is withheld for ten days and you receive three emails before anything stops.

Can more than one person help run the club's account?

Yes. You can invite other administrators to help run the organisation. You can also give someone a Website Editor role that lets them update the site without access to the member records or the money. There are seven roles in total, each named in your own words — Administrator, President, Secretary, Treasurer, Committee Member, Website Editor and Member.

How does the club receive card payments?

Card payments go straight to your club's own Stripe account. Your club is the merchant, pays Stripe's fees directly, and Daviah takes no cut of the money.

Can we bring in our existing member list?

Yes. You can import your existing list from a CSV spreadsheet. Columns are matched automatically, and any problems or duplicates are shown to you before anything is saved.

What if something goes wrong with the platform?

Every organisation, on any plan, can report a problem or ask a question from inside the office and follow the reply there. Daviah can also be reached by phone at (530) 377-3049 or by email at admin@daviah.io.

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